2026 United Way Day of Caring Project Proposal
Project Submission Requirements:
Host organization must be a
501(c)(3)
not-for-profit located in Erie County, NY. Projects will take place on
Wednesday, June 17, 2026
at a project site within the county.
Organization Name
Organization Address (include City & Zip Code)
Organization Mission
Contact person's Full Name
Phone number for contact person
Email of contact person
Is your organization a registered 501(c)3 Charity?
Yes
No
United Way of Buffalo & Erie County is focused on creating systemic change for our community in the priority areas listed below. Please indicate which priority area your organization primarily serves.
Community Resiliency - address urgent needs, such as disaster relief, emergencies, & recovery
Financial Security - financial stability and strength
Healthy Community - improve health and well-being
Youth Opportunity - help young people realize their potential at succeeding
United Way of Buffalo & Erie County is focused on creating systemic change for our community in high need areas in our community. Please indicate which priority zip code(s) your organization primarily serves.
14201
14202
14203
14204
14206
14207
14208
14209
14210
14211
14212
14213
14215
14216
14218
14220
Other
What primary zip codes do you serve? (please list a maximum of 3)
Please give a short description of your proposed Day of Caring volunteer project:
Will your project be hosted at your organization office location or offsite?
The project will take place at our office location
The project will take place offsite at another location
Project Site Address (please include city & zip code)
How many volunteers do you estimate needing to complete your proposed project?
This year we are offering both morning and afternoon times for half day projects. If you have a half day project please indicate if morning or afternoon shifts would be more appropriate. Full day projects run from 9-4 (with a break for lunch) and should keep volunteers busy the whole time.
Morning Shift 9a - 12p
Afternoon Shift 1p - 4p
All Day 9a - 4p
Please Note
: All project sites must provide bottled water to volunteers. Those hosting Full-
Day
projects must provide lunch to volunteers. Restrooms must be available to volunteers. A first aid kit must be available onsite. Participating nonprofit organizations are responsible
for
providing any equipment
and
materials needed to complete projects.
Most Day of Caring participants are responsible for their own transportation. Do you have ample parking space for the number of volunteers you've requested?
Yes
No
Please provide parking instructions for volunteers.
How do you plan on addressing the need for parking?
Is your project weather dependent?
Yes
No
Please provide a brief description of your alternate weather project.
Is the project and project site accessible to those of differing physical abilities (i.e. wheelchair accessible, navigable to those with visual or auditory differences, etc.)?
Yes
No
You will need to designate one member of your organization as the "
Project Supervisor
". This person is responsible for coordinating with United Way and the Volunteer Team Lead assigned to their project, as well as any day of project needs for the volunteer team.
Project Supervisor Name
Project Supervisor Phone Number
Project Supervisor Email Address
Please identify an
alternate
Project Supervisor in case the primary supervisor is unable to attend on the day of the project. Please provide their name & email below.
All project host organizations must supply a
Certificate of Liability Insurance
of one million dollars ($1,000,000) for each occurrence and two million dollars ($2,000,000) in the aggregate. Such policy shall name United Way of Buffalo & Erie County, 742 Delaware Ave, Buffalo NY 14209 as an additional insured for
Day of Caring on Wednesday, June 17, 2026
.
Please upload a copy of your organization's insurance certificate.
By checking this box you affirm that you have, or will provide a certificate of insurance.
I have supplied or will supply United Way with a copy of my organization's general liability insurance certificate no later than
one month before
the Day of Caring, or risk cancellation of my project.
Please affirm that you are authorized by your agency to sign this agreement, and that you will adhere to the following:
I certify that I am duly authorized to sign this Agreement on behalf of the above referenced agency and that this Agreement has been authorized by said agency.
I hereby, on behalf of the above referenced agency, release, indemnify and hold harmless United Way of Buffalo & Erie County, its officers, directors, employees, agency, and volunteers, and the organizers, sponsors and supervisors of all activities, from any and all liability in connection with any loss, claim or injury, unless caused by the gross negligence or willful misconduct of the aforesaid, in conjunction with the 2026 Day of Caring, held on Wednesday, June 17, 2026 at the above named agency's project location(s).
I hold harmless from liability any person transporting a member of our organization or volunteers to or from any "Day of Caring" activity.
I have read the Day of caring Project Proposal Guide and agree to adhere to all requirements therein should your project be chosen.
I understand that restrooms must be available to volunteers. A first aid kit must be available onsite. Participating nonprofit organizations are responsible for providing any equipment and materials needed to complete projects.
I give permission for United Way to photograph any staff member and utilize any photographs or videos taken for publicity purposes. (*Agency client photography releases will be distributed on an as-needed basis.)
Please note: Projects are accepted at the sole discretion of United Way of Buffalo & Erie County. We reserve the right to exclude a project.
Contact Information